Valcour Sailing Club
Executive Committee Meeting
22 March 2004
Members Present:
John Pytlak, William Brockway, Phil
Gorman, Angie French, Bob Bunnell, Eddie Trombley, Brian Dowling, Tom Morley,
Brian White, Chris Duley, Bob Smith.
Bob Smith (BS) called the meeting to order at 6:40.
BS: “I will have to resign as Commodore as the Valcour
Sailing Club. In my business at Ground Round, the structure at the corporate
level is tanking, and the individual restaurant owners are being forced to take
over all those functions. I am the treasurer of the Owner’s
Association and I oversee the procurement and
distribution of Food products for the remaining 72 restaurants in 19 states.
My plate is suddenly way too full to
give the VSC the attention it deserves from its Commodore.”
The Board expressed understanding, and will appoint a new
Commodore at the next meeting. BS will inform the membership, and request
volunteers.
Brian White (BW) noted that he had just
received our insurance bill for the year, $952. It does include some liquor
liability coverage.
BW introduced a template for a Promissory
Note to give to investors in the Committee Boat Fund. There was some discussion
about how to compound the interest, whether daily, monthly, or annually. BW will
run the numbers and make recommendation at the next meeting.
Phil Gorman (PG) reported that the
schedule of races, regattas, and OD duties is finished. Printing has been
arranged, and PG will have Race Committee meeting during the next week.
Brian Dowling (BD) handed out a
comprehensive report on the LCPHRF meeting he attended last month. They decided
that there would be a Lakewide Series this summer.
No Report
BS noted that Sarah Tucker has sponsors
set up for the Race Book.
John Pytlak (JP) is working on sponsors
for the Solings North American Champs, specifically Red Bull.
BD reported that the next meeting to
discuss Bylaw Changes would be April 12, 2004, in Room 228, at Clinton Community
College.
BS noted that they are making significant
progress on re-vamping the Bylaws.
Chris Duley (CD) has sold the old
Committee Boat for $850. CD presented several prospective new boats he and his
team have turned up, both in the area and in distant states. CD has personally
looked at several of them, and presented photos of these, as well as printouts
of listings he had found online.
After extensive discussion, we decided to
focus on two local boats: an aluminum Crestliner at Fox Marine in Vermont, and a
Carver at Snug Harbor. BS requested that each Board Member visit the two boats
and give feedback to CD before Sunday.
Do we still have a free slip at PBB this
summer? Bob Bunnell will talk to Jimmy Carter about this.
Eddie Trombley motioned to adjourn, Bill
Brockway seconded, and the motion passed with all in favor at 8:46.
The next meeting of the Executive
Committee is April 5, 2004, at 6:30, at The Inn at Smithfield. All members are
encouraged to attend.
Respectfully submitted,
Bill Brockway
Club Secretary
Addendum 1: On March 23, Bill Brockway polled the Board Members regarding a date for
the Spring Banquet, as this had not been discussed at the meeting. All agreed
that May 8, 2004 would work well. Details to follow via Dan Inhelder.
Addendum 2: On March 24, Brian White went to Snug Harbor to take a look at the
Carver, and he spotted a Grady White twin-outboard that met almost all our
criteria. Chris Duley, Don Duley, and Eddie Trombley looked at it on March 25,
and Chris recommended to the Board that we should move swiftly to buy this boat,
noting that the purchase price is $14,000.
On March 29, the Board met at Brian and
Beth White’s house to discuss the purchase of a new Committee Boat. Attending
were:
Brian White, Phil Gorman, Sarah Tucker,
Bill Brockway, Dan Inhelder, and Brian Dowling.
Brian White (BW) reported that the
Committee Boat Fund had $7,500 in it, but adding in $850 from the sale of the
old boat, plus $4,750 in additional investments promised within the last 48
hours (but not yet received), the Fund now theoretically stood at $13,100.
Chris Duley could not be present, but he
had reported that the seller was willing to come down to $12,000.
BW reported that keeping the interest
rate at 8 percent (as all agreed was the right thing to do) changed our annual
debt service from $2,400 to $3,100 for the larger amount.
Dan Inhelder (DI) noted that we could cut
the trophy item in the budget this year, because we had just bought a bunch of
new trophies last year.
Brian Dowling (BD) noted that the Grady
White had two outboard engines, and could use a lot of gas, but we could use
just one. Even pull one off of the boat.
BW felt it would be better to keep both
engines on.
Phil Gorman mentioned that there was
greater opportunity to sell sponsorship space on the sides of the boat with the
Grady White. The Crestliner at Fox Marine had less opportunity for this, but
also less need as the price was much less.
The feeling was that the Grady White
could potentially generate $1,000 per year ($500 x 4 ads) in sponsorships.
Polling the room, Which boat do you think
we should buy?
Brian White
The Grady White
Phil Gorman
Grady White, it will last longer, and is safer.
Dan Inhelder
Grady White, good boat, good platform for running races, will help the
Club.
Sarah Tucker
Grady White
Bill Brockway
Grady White, haven’t seen the Crestliner, but the Grady White looks
very good for running races, and has safe deck access to the bow.
Brian Dowling
Grady White, if we buy it now for 12K, we could probably sell it later
for that or more.
Bill Brockway (BB) motioned to amend the
Committee Boat Fund document to change the limit on borrowing from $10,000 to
$15,000. Dan Inhelder seconded, and the motion passed unanimously. No other
changes to the document were made.
BD suggested that we buy the boat with a
deposit and contract stating what they will do to the boat before delivery, and
pending a sea trial.
As Chris Duley, the driving force behind
this effort, is out of town, BW motioned to give Phil Gorman and Brian White the
power to represent the Club in the purchase of this boat. Brian Dowling
seconded, and the motion passed unanimously.
Phil Gorman will contact Josephine at
Snug Harbor regarding the purchase.
Brian Dowling will approach Don Duley to
ask if he would consider the position of Commodore for the upcoming season.
Phil Gorman motioned to adjourn, Sarah
Tucker seconded, and the motion passed with all in favor.
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