October 6, 2009 Executive Committee Meeting Minutes

Meeting of the Valcour Sailing Club was called to order at 17:30 hours on October 6, 2009, by JP. Turgeon.  Members present: JP Turgeon, Don Duley, Andy Sajor and Tim McCormick. Andy Sajor volunteered to keep minutes of the meeting.

Secretary’s Report: Minutes of the previous meeting were read and approved as amended. (Name misspelled) Moved by D. Duley, seconded by JP Turgeon.

Treasurers Report:  Don Duley reported the club has a YTD balance of $2,550.70, a projected YEB of $685.91 with a total year end fund balance of $4,207. Don also made a 2010 draft report that indicated that the club will run a deficit ($1.604) if we do not alter our dues structure and/or develop fund raising ideas. Motion to accept report by Tim McCormick, seconded by Andy Sajor, carried.

Race Committee report. Andy Sajor reports that the club race marks were pulled this past Sunday and are stored at the PBB. The Committee Boat has been hauled and will be stored at PBB at no charge to the club (we may have to pay the haul out fee) It was further reported that  Dan Inhelder has found the club anemometer. The Annual Meeting will be held on November 20, from 17:30 to 18:30 at The Barracks. (Prior to the banquet.)

Report from the Rear Commodore: The banquet is on track and will be $35.00 per person. Checks should be mailed to the either Tim or Don . Tim also said he has collected about 60% of the permanent awards so he can have the plaques made.

New Business:JP Turgeon made a motion xxxxxxxxxxxxxxxxxxxxx  be awarded Volunteer (s) of the year. The previous moniker was “Crew Person” of the year, it was decided by the Executive Committee to be changed to “Volunteer” of the year

Broach of the year: xxxxx

Most improved boat: xxxxxxx

Other awards are determined by the series and race standings.

The new dues structure for 2010 was decided to be: Full Member: $300; JAM: $150; Associate: $100, Crew: $30;  Junior: (less than) 21 years of age $150. Second boat $50. Discussion was held suggesting that the bylaws be changed to award full members two votes per issue, with associate members getting one vote. The proposal was tabled so it could be voted on by the membership

It was also suggested we make the due date for dues April 1, with a 10% per month late fee imposed. This was also believed to be a membership issue according to the bylaws.

For the good of the Club: Fund raising event: JP Turgeon stated the club needs to develop a fund raiser. Andy Sajor suggested we try what Treasure Island Sailing Organization does, which is to solicit business to “Guest Crew” on a sponsored yacht in a race event. Following the race, Trophies and awards would be presented at a dinner or barbeque. The winner would hold the permanent Trophy for the following year.

Andy Sajor suggested a “Come sail with us” day.  The club would sponsor a day of sailing open to the public on a first come first serve basis. Participation would be voluntary, but the hope would be to get more people interested in sailing.

Don Duley commended JP and the Omnium Race committee for taking some of the proceeds from the Regatta and sending a check to the “Regatta for Lake Champlain” group and the City of Plattsburgh “Learn to Sail” program.

The Nominating Committee Reports the Current slate of officers will stay on, except Justin DuBois.

Next Meeting set for Nov. 10, 5:30 at Duley Real Estate Office.

Respectfully submitted:

Andrew Sajor

10/06/09