Minutes of the 2009 Annual Meeting:

 Meeting Called to Order by JP Turgeon, at 17:45 November 20, 2009

Board Members attending: JP Turgeon, Andy Sajor, Dee Surber, Don Duley, Brian Dowling.

Full Voting Members in attendance: Kjell Dahlen, Chuck Surber, Chris Duley, Mike Parsons, Ed Trombley, Brian White, Brad Dumas, Mark Stata.

The Commodore reflected on the events of the past year and proposed that a fund raising committee be formed with the chair of the committee being a member of the Board of Directors.

The Vice Commodore presented a PowerPoint presentation detailing some changes the Board of Directors wanted to make for the coming year.

They are as follows:

•         Weekday Racing should we:

•                     a) Leave the schedule as it is.  (9 votes)

•                     b) Move Soling  to Wednesday with PHRF. (1 vote)

•                     c) Move PHRF to Thursday, keep Soling Tuesday. (4 votes)

•                     d) Take the last week in July and first week in  August off. (8 votes)

It was suggested from the floor that the club pursue a Frost Bite Series that would run in the fall. (7 PHRF votes, 8 Soling Votes)

 It was noted that the voting on these issues were non binding, but the Race Committee will attempt to accommodate the membership wishes when scheduling the 2010 season.

 The next discussion was on the issue of the OD bye. Various formats were discussed and it was resolved that the OD duty would continue to be by boat, and that there would not be any bye awarded to the boat assigned. There will be a specific number of drops based on the number of scheduled races in a series, the OD boat may, or, may not race and use one of its drops.

It was also suggested that the permanent trophy for the weekend races be awarded after the race in an attempt to promote a more social atmosphere.

 The new dues structure for 2010 was announced:

•         Full Member: $300

•         JAM: $150

•         Junior:21 years of age or less $150

•         Associate: $100

•         Crew: $30

•         Second boat $50

•         Due date for club dues will be April 1  (postmarked by), with a one time10% late fee imposed on all but new members.

•         No boat shall be scored for a club series until dues are paid. Scores will not be retroactively posted.

 There were several changes to the bylaws discussed that will be voted on by the voting members by mail. They are summarized as follows:

•         ARTICLE III: MEMBERSHIP

•         The General Membership of the Club shall consist of Regular Members, Associate/Crew Members, Junior Members, and Honorary Members. Guest Members shall have certain privileges as members of the Club but are not defined as part of the Club’s General Membership.

•         Capital Members are not defined as part of the Club’s General Membership.

•         Junior Member – Shall be bestowed to individuals 21 and under with all of the rights, privileges, and responsibilities of a Regular member.

 •         ARTICLE VIII: ELECTIONS

•         The Directors shall be elected at the Annual Meeting each year by a majority vote of the Voting Members present and shall serve a term of one (two) year(s). The retiring Directors shall serve as the Nominating Committee to select candidates to run for Directorships for the subsequent year. The retiring Directors shall announce their slate of candidates at the Annual Meeting.

•         Directors shall serve a term of two (one) years. Consecutive term limits shall not apply.

•         Directors shall assume their duties at the first Board meeting held in December and will remain in office through the last Board meeting the following November.

 Change the existing:

 •         BOARD OF DIRECTORS - Board of Directors shall meet once per month during the first week of each month, or more often as desired by the Commodore, throughout the year at a day, time and location to be selected by the Commodore.

 •         Members are welcome to attend any Board meeting and to speak on issues addressed on the particular meeting’s agenda. Only Directors are allowed to vote on issues except as otherwise provided in these Amended By-Laws. Issues will be decided by majority vote of a quorum of the Board of Directors. The Secretary shall draft the Minutes of the meeting and provide the Minutes to all Members within two weeks of the meeting.

To the Proposed:

•         Board of Directors shall meet six times a calendar year, once per month, winter, spring, fall during the first week of each month, or more often as desired by the Commodore, throughout the year at a day, time and location to be selected by the Commodore.

•         Members are welcome to attend any Board meeting and to speak on issues addressed on the particular meeting’s agenda. Only Directors are allowed to vote on issues except as otherwise provided in these Amended By-Laws. Issues will be decided by majority vote of a quorum of the Board of Directors. The Secretary shall draft the Minutes of the meeting and provide the Minutes to all Members within two weeks of the meeting.

•         “In the following minutes the Secretary shall indicate any changes by including original text and amended text with the amended text italicized.”

 Pertaining to Under Elections and Voting, change:

 •         At the close of nominations the Commodore shall call for the election. Voting shall occur through secret ballot with one vote by each Regular Member present at the Annual Meeting. Proxy or absentee votes shall not be allowed. Contested positions will be resolved by majority vote. The Secretary will cast one vote for all uncontested positions. The Secretary shall count the ballots at the annual meeting in private. The Secretary’s count shall be confirmed by the Treasurer and Commodore at the annual meeting. The Commodore shall cast one vote for ties. The results of the vote shall be announced at the annual meeting.

To:

•         At the close of nominations the Commodore shall call for the election. If there are no contested positions, the secretary shall cast one vote for each nominee and the new board shall take over as of December 1. If there are contested positions, and other questions, voting shall occur through secret ballot prepared by the club secretary and mailed to each voting member within one week of the Annual Meeting, Ballots will be counted two weeks after the postmark date of the ballot mailing. (with one vote by each Regular Member present at the Annual Meeting). Proxy or absentee votes shall not be allowed. Contested positions and ballot questions will be resolved by majority vote. (The Secretary will cast one vote for all uncontested positions). The Secretary shall count the ballots (at the annual meeting) in private. The Secretary’s count shall be confirmed by the current Treasurer and Commodore within one week of the Secretary’s count (of the annual meeting). The Commodore shall cast one vote for ties. The results of the vote shall be announced on the club website (at the annual meeting).

 Ballots will be mailed to all voting members within a week of the Annual meeting.

Meeting adjourned 18:45

 Respectfully submitted:

 Andy Sajor

Meeting adjourned by the Commodore at 18:39

Respectfully submitted: Andy Sajor